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Working with Indices v2.5

Brandon Langley
Updated

🍿 Watch Quick Tips | Indexing and Live View

Indices Overview

Diskover continuously scans your storage volumes and creates indices, which act like snapshots of your files and their metadata at a specific moment in time. These snapshots give you an up-to-date view of your environment.

By refreshing indices regularly, Diskover ensures you’re always working with the most current insights, supporting every aspect of sustainable data management.

⚠️ IMPORTANT! System Administrators are responsible for configuring, managing, and maintaining indices. As a user, you don’t need to manage them — you simply pick the index (or set of indices) you want to search or use for Heatmap Reports.

How to Access the Indices

Go to ⚙️ Tools menu → Indices to open the indices page.

index selection.png

How to Use the Indices

This is where you can browse and select the index you want to use for your search or analysis.

indices.png

CALLOUT

DESCRIPTION

A

Always use latest indices: This option is selected by default—it ensures your searches always use the most recent indices.

A few reasons you might want to choose older or specific indices:

  • To launch the Heatmap report to compare data across different points in time.

  • When your instance contains multiple volumes, but only some are relevant to your work.

  • For reporting, monitoring, or reviewing historical snapshots.

B

Manual selection:

  • This will automatically deselect Always use latest indices A.

  • Manually select one or more indices in C—one in C and one in D for the Heatmap report.

  • Save Selected: If you manually select indices.

C

Index: For manual selection of an index when Always use latest indices is deactivated.

D

Index 2: For manual selection of an index when Always use latest indices is deactivated and selecting indices for the Heatmap report.

E

Filter results:

  • Show indices newer than: Filter the list by age to display only indices created after a chosen date or time range.

  • Index name contains: You can filter your indices by searching with a keyword—only the matching indices will remain visible.

F

Search within results: A powerful tool letting you search within the current page of results—only the matching indices will remain visible.

G

Max indices to load: Limits how many indices Diskover loads at once. Helpful for improving performance when your organization has a long indexing history.

H

Compact view: To cut the noise. As a user, you probably don’t need to see all the technical information attached to the indices.

I

Sort indices: Click any header/column to change.

✏️ Times are shown in UTC by default. Change to your local time zone in settings.

J

ILM Policies: System administrators can define how long Diskover index snapshots are retained and automatically remove older ones.

K

Show help:

Indexing Schedule

Your System Administrator sets the indexing schedule based on your organization’s workflow and data volume. Some environments — such as media production — may require near-continuous scans, while others may run less frequently.

Diskover scans all volumes in parallel, not one at a time, which provides faster indexing and more current data across your entire environment.

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